Board Meeting Minutes

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CIT Board Meeting
AIM Chat Room
March 2, 2008

Persons present:  Carolyn Ball, Brian Morrison, Laura Covell, Leslie Greer, Annette Miner, Kellie Stewart, Cindy Farnham, Doug Bowen-Bailey, Cindy Volk

President Ball opened the meeting at 7:00 p.m. CST.

  1. Brian will distribute the by-laws changes and officer nominations to the membership.
  2. Libby Pollard will be the Parliamentarian for the conference. Cindy F and Carolyn will work on getting her room, contract, etc.
  3. The opening night keynote will be done by Maria who works with Myrelis.
  4. The 3 plenary speakers will each be paid $250.
  5. Laura, Annette and Myrelis will talk with the interpreter coordinator to determine what she is requesting in terms of a stipend.
  6. Laura will inform Myrelis that we need to set up the VIP reception. Cindy F will send Myrelis the information she has from the past conferences.
  7. Carolyn reported that she will send a letter to the Puerto Rico Tourism office requesting financial assistance for the conference. She will also send a letter of invitation to the presidents of our sister organizations.
  8. Brian reported that the CIT representative to the AADB task force (Jane Hecker-Cain) said that the task force wants to have a presence at the conference such as a feedback forum. Brian will tell Jane to contact Anna and Leilani.
  9. Cindy V reported that she revised the August, October and December minutes and sent them to Doug for the website. Those have already been approved by the board.  She also distributed the draft of the February, 2008 face to face minutes and action items to the board.  Cindy V also sent our ideas about conference sponsorship to Myrelis.
  10. Cindy F reported that flowers were sent to two CIT members.  She also sent the paperwork for new credit cards to Carolyn and Brian.  Cindy F sent in the payment for our RID Views ad.  The bank balance is $65,653.03.  The Certificates of Deposit have $20,751.91 and $31,164.51.
  11. Leslie reported that she asked Tom Riggs, Marla Boretz and Laura Thomas to be on a committee to develop a survey for Deaf/hearing ITP faculty. Leslie will prepare a statement for the conference regarding ASL as the conference language. She will gather additional information on wristbands or buttons about using ASL at the conference.
  12. Doug reported that he is ready to get the online registration for the conference up and running.  He also submitted an ad for the RID Views. We will have a piece on the conference in the next RID eNews. Tina Schulz, Director of Communication for RID asked if CIT would like to have a quarterly column for the Views.  This is a great potential for broadening our membership and awareness.  Doug also reported that our webhost recently gave us significantly greater server space.  We went from having 300MB to 3GB.  Doug discussed the possibility of having a listserv on our new website, where members can send messages without having to go through him.  Doug checked into getting flashdrives for the program book, proceedings, etc for the conference. The cost is approximately $10 each.  Discussion ensued regarding possibly printing the program book, but putting the proceedings on the flashdrive. Doug will talk with Len and Sherri, proceedings editors, and report back to the board.  He also has the Bulletin Board up and running.

The meeting was adjourned at 8:45 pm CST.