CIT NEEDS YOU!!
Consider running for the CIT Board. The membership will be electing a President, Vice-President, Secretary and Treasurer at our Business Meeting on October 31 in Portland. If you are interested, please be in touch with Jimmy Beldon, email@example.com.
The relevant information from the CIT By-Laws is posted below to give you an idea of what the positions entail.
Our by-laws state that a list of people running for the positions will be sent to the membership 60 days in advance of the business meeting. Nominations are also possible later than that point.
ARTICLE 3 – GOVERNING AUTHORITY
Section 3.1 Delegation to the Board: The management of the affairs of the organization between biennial business meetings is delegated to the Board of Directors by the membership.
Section 3.2 Composition of the Board of Directors: The Executive Board shall be as follows: President, Vice-President, Secretary, and Treasurer. The Directors of Communications & Technology, Director of Membership, Director of Public Relations & Outreach, and Director of Professional Development and Director of Research & Publications shall be appointed by the Executive Board. Only voting members shall hold Board and Director positions.
Section 3.3 The President shall:
Section 3.3.1 Preside at all meetings of the organization and of the Board of Directors;
Section 3.3.2 Appoint chairs of all standing committees not otherwise provided in the By-Laws;
Section 3.3.3 Report at least twice a year to the membership on the state of the organization;
Section 3.3.4 Cast the deciding vote in case of a tie, except in elections;
Section 3.3.5 Be ex-officio member of all committees;
Section 3.3.6 Act as a mentor to the newly elected President for one year after the term of office has ended;
Section 3.4 The Vice-President shall:
Section 3.4.1 Preside in the place of the President whenever needed (i.e. in case of absence, resignation, death or delegation of authority by the President);
Section 3.4.2 Act as a mentor to the newly elected Vice-President for one year after the term of office has ended;
Section 3.4.3 Chair the By-Laws Committee.
Section 3.5 The Secretary shall:
Section 3.5.1 Keep accurate and complete minutes of all meetings of the organization and the Board of Directors;
Section 3.5.2 Maintain a record of all documents and files belonging to the organization;
Section 3.5.3 Superintend the publication of the same if so ordered by the Board meetings of the organization;
Section 3.5.4 Conduct the general correspondence of the organization;
Section 3.5.5 Notify each member of the Board regarding the location and time of Board meetings of the organization;
Section 3.5.6 Inform the membership regarding the location and time of the biennial Conference and business meeting;
Section 3.5.7 Within 30 days of any meeting, send minutes to the Board, in the case of Board meetings; and to the membership, in the case of a general business meeting;
Section 3.5.8 Follow guidelines for recording of minutes as approved by the Board;
Section 3.5.9 Act as a mentor to the newly elected Secretary for one year after the term of office has ended.
Section 3.6 The Treasurer shall:
Section 3.6.1 Maintain regular contact with the Financial Records manager;
Section 3.6.2 May take on all or part of the responsibilities listed in Article 5: Appointments, Section 5. 1, Financial Records Manager, as the Board may determine appropriate;
Section 3.6.3 Receive all monies belonging to the organization;
Section 3.6.4 Submit an annual operating budget to the Board;
Section 3.6.5 Submit a five-year plan;
Section 3.6.6 Design and manage a biennial conference budget;
Section 3.6.7 Act as a mentor to the newly elected Treasurer for one year after the term of office has ended;